Last Updated: August 31, 2008
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Activities Committee
Budget and Finance Committee
Building and Grounds Committee
Communications Committee
Modifications Committee
Long Range Planning Committee
Governance Committee
Modifications Committee
Modifications Committee
Meeting Minutes
December 15, 2003 5:30 p.m.
The meeting of the Bellasera Modifications Committee
was called to order at 5:35 PM. Committee members present
Jim Gleason, Al Ricciardi, Steve Comstock and Bruce
Martin. Absent was member Walt Winston. Janyth Martin,
Bellasera Community Manager and homeowner Jane Hillerson
were also in attendance.
Minutes:
Jim Gleason moved to approve the October 15, 2003 Meeting
Minutes as written. Motion carried.
New Business:
Pryor C-18 - Request approval for installation of back
yard patio/spa and surrounding
vegetation. Bruce Martin moved to approve. Motion
carried.
Seres B-101 -Request approval to add cultured stone
under dividing column at entrance and garage, Bellasera
color stone is requested. Jim Gleason moved to approve.
Motion carried.
Chenault B146 - Request to add flagstone
pavers/walkway to front yard landscaping. Jim Gleason
moved to approve. Motion carried.
Hillerson D-65 - Request to add 24" box Brazilian
pepper tree in back yard. Bruce Martin moved to approve
with the following conditions: it must be determined that
the tree is not detrimental to our area. Jim Gleason will
review and provide a response by December 16, 2003.
Motion carried.
Committee Discussion:
Jim Gleason distributed proposed Design Guideline
verbiage (Paragraph "S" - Page 26) regarding Security
& Screen Doors to be discussed at the next
Modifications meeting. Additional topics will be side
yard gates and awnings.
Old Business:
None.
Next Meeting:
The next regularly scheduled meeting will be held on
January 21, 2003 @ 5:30 P.M.
Adjournment:
There being no further business to come before the
meeting, upon motion duly made, seconded, and passed, the
meeting adjourned at 6:20 PM.
Respectfully submitted, Approved,
Janyth Martin Jim Gleason
Community Manager Modifications Chairman
Modifications Committee
Meeting Minutes
October 15, 2003 5:30 p.m.
A meeting of the Bellasera Modifications Committee was
called to order at 5:30 PM. Committee members present Jim
Gleason, Al Ricciardi and Bruce Martin. Absent members
were Steve Comstock and Walt Winston. Janyth Martin,
Bellasera Community Manager was also in attendance.
Minutes:
Bruce Martin moved to approve the September 17, 2003
Meeting Minutes as written. Motion carried.
New Business:
Richardson B-52; Request approval for additional
landscaping, herb garden and installation of a pool. Jim
Gleason moved to approve. Motion carried.
Committee Discussion
Jim Gleason requested discussion on awnings from the
members present. This topic will be presented at the Town
Hall Meeting and Jim Gleason and Janyth Martin will be
presenters on behalf of the Owners and Modifications
Committee.
Old Business:
It was determined that Security Doors will be addressed
at the November Modifications Meeting.
Next Meeting:
The next regularly scheduled meeting is for November 19,
2003 @ 5:30 P.M.
Adjournment:
There being no further business to come before the
meeting, upon motion duly made, seconded, and passed, the
meeting adjourned at 6:20 PM.
Respectfully submitted, Approved,
Janyth Martin Jim Gleason
Community Manager Modifications Chairman
Modifications Committee
Meeting Minutes
August 20, 2003 5:30 p.m.
A meeting of the Bellasera Modifications Committee was
called to order at 5:30 PM. Committee members present Jim
Gleason, Walt Winston, Steve Comstock and Bruce Martin.
Absent was member Al Ricciardi. Janyth Martin, Bellasera
Community Manager was also in attendance. Guests include
Owner, Christine Vicario.
Minutes:
Walt Winston moved to approve the July 21, 2003 Meeting
Minutes as written. Motion carried.
New Business:
Dennison/Parker B-127; Request to change the stain color
to their front door. Walt Winston
moved to approve, Steve Comstock seconded. Request
approved.
Berghoff C-23; Request to install pool, patio, firepit
and additional landscape material.
Walt Winston moved to approve with the following
stipulation: 1. Owner or
Contractor must provide the Association with a $2,000
Bond, which, upon completion and confirmation of common
area restoration, said bond will be returned to provider.
Bruce Martin seconded. Request approved.
Martin/Zeiger D-22; Request to add flagstone over
existing patio and walkway. Steve Comstock moved to
approve, Jim Gleason seconded. Request approved.
Totman D-38; Request to approve amended plan for
outdoor fireplace in back yard
Bruce Martin moved to approve, Walt Winston seconded.
Request approved.
Vicario D-39; Request for variance to install front
security entry gate in a style/design that
is not currently approved. Steve Comstock moved to
approve the variance, Walt Winston seconded. Request
approved.
Kelbley E-1; Request to install window tint on
interior side of west facing windows.
Walt Winston moved to approve, Steve Comstock seconded.
Request approved.
Committee Discussion
1. Security Doors.
The Committee discussed the issue of security doors that
have been installed, but do not conform to the Design
Guidelines. Specifically, two (2) homes have installed
brown/rust colored security doors. Further review of the
homes reveal that the security doors are set back
significantly and are difficult to see from the street.
Based on these factors, the Committee voted in favor of
grand-fathering these doors and permitting them to remain
"as-is".
2. Protective Front Courtyard/Plant Fencing
Guidelines.
The Committee discussed options and alternatives relative
to material that may be utilized for plant protection and
material that may be installed on courtyard gates to
assist with critter control. The Committee voted for the
following changes:
a. To continue to prohibit the installation of
protective plant material/fencing on plants and
vegetation in the front landscaping, excluding the front
courtyard area. Said specifications on this prohibition
shall be added to the Design Guidelines, and
b. To adopt the same Design Guidelines under "rabbit
fencing" to allow owners to install protective rabbit
fencing on the front courtyard gate.
3. Satellite and Internet Dish Installations.
The Community Manager initiated conversation regarding
the placement and/or installation of satellite and
internet dishes. For the majority of installations,
owners have been successful in locating said dishes in an
area that is not visible to neighboring property or from
the street. However, there have been a few circumstances
where said dish may have required to be installed on the
backside eve and some on the roof of the home where great
measures were taken to screen from view as much as
possible. The Committee voted in favor of permitting
these dishes and recognizes that reception and direct
line of sight have been achieved.
Old Business:
None
Next Meeting:
The next regularly scheduled meeting is for September 17,
2003 @ 5:30 P.M.
Adjournment:
There being no further business to come before the
meeting, upon motion duly made, seconded, and passed, the
meeting adjourned at 7:05 PM.
Respectfully submitted, Approved,
Janyth Martin Jim Gleason
Community Manager Modifications Chairman
Modifications Committee
Meeting Minutes
July 21, 2003 5:30 p.m.
A meeting of the Bellasera Modifications Committee was
called to order at 5:30 PM. Committee members present Jim
Gleason, Walt Winston, Al Ricciardi. Absent members were
Steve Comstock and Bruce Martin. Janyth Martin, Bellasera
Community Manager was also in attendance. Guests included
Owner, Dennis Totman and Owner, Georgette DeMarte.
Minutes:
Jim Gleason moved to approve the May 14, 2003 Meeting
Minutes as written. Motion carried.
New Business:
Quinn B-39 Request to add additional planting material to
front courtyard. Jim Gleason
moved to approve, Walt Winston seconded. Request
approved.
Tiberi C-7 Request to install solar dome above garage
for garage lighting purposes.
Jim Gleason moved to approve with the following
stipulations: 1. All
material visible above the roof, excluding the dome, must
be painted to
match the roof, and 2. The height of the solar dome shall
not exceed the
height of the roof. Walt Winston seconded. Request
approved.
Totman D-38 Request to install outdoor fireplace,
pavers, turf to back yard and install
barbeque to front courtyard. Al Ricciardi moved to
approve, Walt Winston
seconded. Request approved.
Vicario D-39 Request for variance to install front
security entry gate in a style/design that
is not approved. Jim Gleason moved to table the request
pending a detailed
picture from the gate company or catalog.
DeMarte D-40 Request for variance to install front
security entry gate in a style/design that
Is not approved. Al Ricciardi moved to approve request
for the "Barclay" style
Door, to be installed in the rust (Bellasera) color, Walt
Winston seconded.
Request approved.
Discussion Only:
Berghoff C-23 New Owner inquired if their
future/potential pool contractor would be able to
enter through the common area landscaping which is
located at the
southwest corner of Owner's Lot in order to construct
pool and what, if any,
bond would be required.
Old Business:
None
Next Meeting:
The next regularly scheduled meeting is for August 20,
2003 @ 5:30 P.M.
Adjournment:
There being no further business to come before the
meeting, upon motion duly made, seconded, and passed, the
meeting adjourned at 6:25 PM.
Respectfully submitted, Approved,
Janyth Martin Jim Gleason
Community Manager Modifications Chairman
Modifications Committee
Meeting Minutes
May 14, 2003 5:30 p.m.
A meeting of the Bellasera Modifications Committee was
called to order at 5:35 PM. Committee members present Jim
Gleason, Walt Winston, Al Ricciardi and Steve Comstock.
Due to the resignation of Steve Dale, the Committee is
currently awaiting the appointment of one new member from
the Board of Directors. Janyth Martin, Bellasera
Community Manager was also in attendance.
New Business:
Simpson B-2 Request to add flagstone to existing patio
and sidewalk to front of house.
Steve Comstock moved to approve, Walt Winston seconded.
Request approved.
Sotnick B-30 Request to add flagstone to existing
patio and flagstone steps from front to back
yard. Request to build/install 16" raised planter in
backyard. Steve Comstock moved to approve, Jim Gleason
seconded. Request approved.
DeNio/Felter B-104 Request to replace side view fence
panel with solid block wall between Lot B104 and B105.
Owner of Lot B105 has submitted their letter of approval.
Steve Comstock moved to approve, Jim Gleason seconded.
Request approved.
Andrews B-124 Request to extend kitchen window/sink
out/externally by approximately six (6)
inches. Steve Comstock moved to approve, Walt Winston
seconded. Request approved.
Discussion Only:
The Committee discussed/reviewed two written letters
received.
Wheeler B-3 Letter requested that the Committee review
and consider changing the Design Guidelines in order to
permit the installation of awnings in Bellasera. After
deliberations, the Committee recommended that the Owner
bring this topic up for discussion at the Town Hall
Meeting scheduled to be held in November 2003.
Berghoff C-23 Letter requested the Committee members
to view his property as the Owner wants to make extensive
landscape improvements. The Committee requested the
Community Manager discuss the Design Guideline landscape
allowances and prohibited plant palate with the Owner and
further to request the Owner to submit new landscape
plans for review and approval.
Old Business:
None
Next Meeting:
The next regularly scheduled meeting is for June 18, 2003
@ 5:30 P.M.
Adjournment:
There being no further business to come before the
meeting, upon motion duly made, seconded, and passed, the
meeting adjourned at 6:10 PM.
Respectfully submitted, Approved,
Janyth Martin Jim Gleason
Community Manager Modifications Chairman
Modifications Committee
Meeting Minutes
February 19, 2003 5:30 p.m.
A meeting of the Bellasera Modifications Committee was
called to order at 5:35 PM. Committee members present
Steve Dale, Jim Gleason, and Walt Winston. Committee
members Al Ricciardi and Steve Comstock were absent.
Janyth Martin, Bellasera Community Manager was also in
attendance. Guest in attendance was Melissa Price, Owner
Lot B-97.
Prior meeting Minutes were not available and will be
presented at the next scheduled Committee Meeting.
Chairman Steve Dale had previously solicited
volunteers from the current Committee membership to
occupy the Chair position on the Modifications Committee.
Member Jim Gleason presented his desire to serve as the
Committee Chair. Walt Winston moved to approve Jim
Gleason to serve as the Chairman, the motion was seconded
by Steve Dale. Motion carried.
New Business:
DeNio/Felter B-104 Request to install block wall v.
view fencing. Steve Dale moved to approve the
request with the following stipulations: Approval is
granted for Owners to replace
wrought iron on west and north side walls only. Should
Owners desire to include
east side wrought iron/wall - Owners must submit written
approval/consent from neighboring lot Owner. Motion
carried.
French B-121 Request to add/install barbeque on back
patio. Walt Winston moved to approve the
request with the following stipulations: Community
Manager to confirm that a gas
line will be installed/used v. propane.
Kelbley E-1 Request to extend square footage of
dwelling at back patio under existing roof line.
Jim Gleason moved to approve the architectural
plans/design. Motion carried.
Wagner D-111 Request to install security door.
Style/design of door is not compatible with the
doors permitted within Bellasera. Request denied.
Old Business:
Bertoglio A-11 Owner submitted written
approval/consent from requested neighbors for final
approval from the Modifications Committee for Owner to
build "guest
house/casita". Jim Gleason moved to approve the
installation of casita. Motion
carried.
The next regularly scheduled meeting is for March 19,
2003 @ 5:30 P.M.
There being no further business to come before the
meeting, upon motion duly made, seconded, and passed, the
meeting adjourned at 6:30 PM.
Respectfully submitted, Approved,
Janyth Martin Jim Gleason
Community Manager Modifications Chairman
Modifications Committee
Meeting Minutes
January 15, 2003 5:30 p.m.
A meeting of the Bellasera Modifications Committee was
called to order at 5:40 PM. Committee members present
Steve Dale, Al Ricciardi, Jim Gleason, and Walt Winston.
Committee member Steve Comstock was absent. Janyth
Martin, Bellasera Community Manager was also in
attendance. Guest attendance Nancy Bertoglio, Owner Lot
A-11.
The first order of business was to approve the minutes
of November 13, 2002 Meeting. Jim Gleason moved to accept
the Minutes. Motion approved.
New Business:
Gleason B-12 Request to approve architectural drawings
prepared to increase the square footage
to dwelling. Walt Winston moved to approve drawings.
Motion carried.
Old Business:
Bertoglio A-11 Appeal to Modifications Committee to
build "guest house/casita" (per plans from
Architect) in the front of the home. After discussion,
the Committee moved to
approve application with the following stipulations:
decrease the distance between
the main dwelling and the proposed casita to
approximately 6', eliminate the
side/front patio on casita and obtain written
approval/consent from three (3) homes
located across the street from the Bertolgio home. Motion
carried.
Toosley E-6 Appeal to Modifications Committee to build
"casita" at same location and
orientation with size and shape revisions. After
discussion, the Committee moved
to approve the preliminary application with the following
stipulations: owner must
provide full set of architectural plans showing revised
size and shape. Motion
carried.
The next regularly scheduled meeting is for February
19, 2003 @ 5:30 P.M.
There being no further business to come before the
meeting, upon motion duly made, seconded, and passed, the
meeting was adjourned at 6:35 PM.
Respectfully submitted, Approved,
Janyth Martin Steve Dale
Community Manager Modifications Chairman
Modifications Committee
Meeting Minutes
November 13, 2002 5:30 p.m.
A meeting of the Bellasera Modifications Committee was
called to order at 5:35 PM. All Committee members, Steve
Dale, Al Ricciardi, Jim Gleason, Steve Comstock and Walt
Winston, were present. Janyth Martin, Bellasera Community
Manager was also in attendance. Guest attendee, Mary
Gleason of Lot B12.
The first order of business was to approve the minutes
of October 16, 2002 Meeting. Jim Gleason moved to accept
the Minutes. Motion approved.
New Business:
Berghoff C-23 Request to install windows that were
omitted when the home was built by Del Webb. The request
was approved with the following stipulations: Owner must
use windows of same style, size and material that would
have been installed by the developer.
Gleason B-12 Request to add additional square footage
to the rear portion of their existing home. The request
was approved subject to architectural drawings being
submitted to the Modifications Committee.
Bertoglio A-11 Request to build a "guest house" (per
plans from Architect) in the front of the home. Request
denied. Owners requesting to build a casita must follow
the same options Del Webb would have offered if a casita
would have been built at the time of original
construction. The Community Manager will issue
information back to the Owner(s) providing information
from the Design Guidelines and a site plan from when the
community was in development.
Toosley E-6 Request to build a casita in the back of
the home. The request was approved with the following
stipulations: Casita must be placed in the north corner
of the lot in order to comply with Del Webb guidelines
for the Sapphira model and the casita must be rotated to
be parallel with the home and rear fencing. Owner
required to submit revised drawing/plan to Community
Manager to ensure compliance will be met with Design
Guidelines and Committee approval.
The next regularly scheduled meeting is for December
18 @ 5:30 P.M.
There being no further business to come before the
meeting, upon motion duly made, seconded, and passed, the
meeting was adjourned at 6:40 PM.
Respectfully submitted,
Janyth Martin
Community Manager
Approved,
Steve Dale
Modifications Chairman
Modifications Committee
Meeting Minutes
October 16, 2002 5:30 p.m.
A meeting of the Bellasera Modifications Committee was
called to order at 5:35 PM. All Committee members, Steve
Dale, Al Ricciardi, Jim Gleason, Steve Comstock and Walt
Winston, were present. Janyth Martin, Bellasera Community
Manager was also in attendance. Guest attendee, Bonnie
Sisson of Lot B103 and Ben Grutta of Lot D-47.
The first order of business was to approve the minutes
of September 25, 2002 Meeting. Jim Gleason moved to
accept the Minutes. Motion approved.
New Business:
Sisson B-103 Request to install block wall in place of
view fencing. The application
was approved with the following stipulations: Owner must
obtain a
majority of owners within Bellasera to consent to their
request and Owner
must obtain all construction permits from the City of
Scottsdale.
Grutta D-47 Owner attended meeting to appeal the
decision of the Modifications
Committee made at their September 25, 2002 Meeting.
Whereas, Owner
requested to install security door in the Bellasera rust
color. Appeal was
denied.
Dale B-139 Request to install slate in the front
courtyard area. Request approved.
The next regularly scheduled meeting is for November
20 @ 5:30 P.M.
There being no further business to come before the
meeting, upon motion duly made, seconded, and passed, the
meeting was adjourned at 6:30 PM.
Respectfully submitted,
Janyth Martin
Community Manager
Approved,
Steve Dale
Modifications Chairman
Modifications Committee
Meeting Minutes
September 25, 2002 5:30 p.m.
A meeting of the Bellasera Modifications Committee was
called to order at 5:40 PM. Committee members Steve Dale,
Al Ricciardi and Jim Gleason were present. Steve Comstock
and Walt Winston were absent. Janyth Martin, Bellasera
Community Manager was also in attendance. Guest attendee,
Bonnie Sisson of Lot B103.
The first order of business was to approve the minutes
of the meeting from the July 17, 2002 Meeting. Jim
Gleason moved to accept the Minutes. Minutes were
approved, seconded and unanimously passed.
New Business:
Gallaga A-6 Pool Installation plans were presented for
review. The application
was approved.
Grutta D-47 Request to install the front security door
with the Bellasera rust color.
The request was denied. The Design Guidelines state that
the front
security door must be painted to match the exterior body
color of the
home.
Factor B-110 Request to install the front security
door with the Bellasera rust color.
The request was denied. The Design Guidelines state that
the front
security door must be painted to match the exterior body
color of the
home.
Committee discussion was held regarding the Board of
Directors recommendations for the installation of a flag
pole within the Community. The Modifications Committee
modified Paragraph No. 4 and 5 within the guidelines to
eliminate verbiage related to lighting. See the
amended/attached policy. Al Ricciardi moved to accept the
revised policy. The motion passed.
Committee discussion was held regarding the mounting
of televisions on back patio(s). It was determined that
additional information would be necessary and may need to
be presented to the Board of Directors.
Discussion was held with our Guest attendee, Bonnie
Sisson, over her request to allow residents who back up
to Lone Mountain Road the option of replacing their view
fencing with block/stucco walls. She expressed her
concern regarding the value of their homes, as well as,
the noise and lights which come from Lone Mountain Road.
Steve Dale explained that these requests must be
accompanied by approval from 51% of the Bellasera Lot
Owners. The Modifications Committee advised the Community
Manager to report back to the Board of Directors
requesting a vote be taken at a Town Hall Meeting or
Mail-In Ballot to obtain the voice of the Community.
Modifications Committee Meeting Minutes
September 25, 2002
Page Two
The next regularly scheduled meeting is for October 16
@ 5:30 P.M.
There being no further business to come before the
meeting, upon motion duly made, seconded, and passed, the
meeting was adjourned at 6:55 PM.
Respectfully submitted,
Janyth Martin
Community Manager
Approved,
Steve Dale
Modifications Chairman
Bellasera Community Association
Flag Policy
Whereas, The BCA Initial Use Restrictions Exhibit
C(c.)(vii.) have been amended by the Board of Directors,
now therefore be it
Resolved, That the Modifications Committee have
approved the following criteria to amend the BCA Design
Guidelines Section III L. "Flag Poles" :
"L. Flagpoles
1. Flagpoles for the purpose of flying the American
flag only are allowed in rear or side yards, but not in
front yards or courtyards. Homeowners are advised to use
brackets mounted on the house or garage to display flags
on the front of Homes. Only one freestanding flagpole per
lot is permitted.
2. The height of a flagpole can be no greater than the
distance between the point of placement of the pole in
the yard and the closest point of either of the
following: any common area or any neighbor's property
line. In no case can the height of a flagpole exceed 16
feet. Flagpoles must be round, tapered, and meet the
Bellasera rust color standard for signage. The diameter
of the flagpole shall be proportionate to its height. No
unusual shapes or colors are permitted.
3. The American flag may be displayed as a cloth flag
on a flagpole/staff or by attaching flat to a wall or
flat on the inside or outside of a window, or hanging
from eaves or on a garage door so long as the flag is
displayed according to the Federal Flag Code. No other
type of American "flag" permitted, such as "flags" made
solely out of lights or paint or other materials
4. The American Flag may only be displayed from
sunrise to sunset and must be taken down each day at
sunset. Any flag displayed shall be of appropriate size
in relation to the size of the flagpole.
5. The Modifications Committee must approve all plans
for flagpoles and location prior to installation
according to the procedures outlined in Design Guidelines
Section II."
Activities Committee
Activities Committee
Meeting Minutes
March 3, 2004
In attendance: Anne Chernis, Jean Grutta, Jeanne
Young, Sheila Lavin and Dottie Schultz
Absent: Dick Chenault
The meeting was called to order at 10:05AM by acting
chair Jean Grutta.
The February minutes were approved as submitted.
The March18th Luncheon will be held at Copperwnyd.
Ellie and Paul Broad will be hosts.
The March 14th St. Patrick's Day Dinner will be
prepared by Susan Loiselle and Joanne Anetsberger.
Members of the committee will set up, serve and clean up.
The committee voted to purchase a meat slicer for this
event at the cost of approx. $40.
The April 15th luncheon will be held at Barcelona's,
15440 Greenway-Hayden Loop, in Scottsdale. Jean
Grutta
{480-488-5523} will host this event. We will meet at the
club house at 11:30AM to carpool.
On Sunday April 18th there will be a Pot Luck Brunch
at 11AM. Anne Chernis {480-488-6565} will host this
event.
The discussion on future activities included a
location for the May 20th luncheon, the pot luck on May
21st, a Halloween Party, a catered luncheon with a
speaker some time in the fall or winter.
The committee made a request from Janyth for a broom
and dustpan for the kitchen and vacuum cleaner bags.
The next meeting will be Wednesday, April 7th at 10AM
in the club house.
The meeting was adjourned at 10:50AM.
Respectfully submitted:
Anne Chernis, Secretary.
Activities Committee
Meeting Minutes
February 4, 2004
The meeting was called to order at 10:05 by acting
chair Jean Grutta.
In attendence: Jean Grutta, Dick Chenault, Anne
Chernis, Jeanne Young, Dottie Schultz and Shelia
Lavin.
The January minutes were approved as corrected
submitted.
The February Luncheon will be held on Thursday,
February 19th at Tommy Bahama's,15202 N Kierland Blvd.,
at 12:00PM. Meet at the clubhouse at 11:30AM to car pool.
Jeanne Young, 575-7363, will be hostess. Please sign up
for the luncheon by Tuesday, February 17th.
The Social Committee would like to invite all
Bellesara residents, old and new, to the February
Newcomers Pot Luck. This will be held on Friday, February
27th at 7:00PM.Sign up deadline, Tuesday , February 24th.
Bring an entree or dessert.Beverages will be
provided.
The March luncheon will be held on Thursday, March
18th at 12:00PM at Alchemy, CooperWynd Resort, 13225
Eagleridge Drive, Fountain Hills. Maps will be provided.
Ellie Broad will be hostess, 595-2955. Please sign up for
the luncheon by Tuesday, March 15th. We will meet at the
clubhouse at 11:00AM to car pool.
On Sunday March 14th at 6:00PM we are having a St.
Patricks Pot Luck. This will be hosted by Susan Loiselle,
575-1202, and Joanne Anetsberger, 595-2472. The menu will
be corned beef, cabbage, potatoes, carrots, garden salad
and carrot cake. Beverages will be provided. Please sign
up by Wednesday, March 10th. A $10.00 charge&
per person should be given to Janyth Martin by the 10th
of March.
Supplies for the Chili Pot Luck totaled $81.67. Janyth
Martin reported the Activities Committee's current
balance is $289.50. This includes a carry-over of $124.35
from the previous year.
A motion was made and approved by the Activities
Committee members not to request funds from the
Association budget for the fiscal year beginning July 1,
2004.
The next Social Committee meeting is Wednesday, March
3rd at 10:00AM in the clubhouse.
The meeting was adjourned at 11:10AM.
Respectfully submitted: Dottie Schultz, Acting
Secretary.
Activities Committee
Meeting Minutes
January 7, 2004
The meeting was called to order at 10:00AM by acting
chair Jean Grutta.
In attendence: Jean Grutta, Dick Chenault, Dottie
Schultz and Jean Young. Absent: Anne Chernis.
The December Minutes were approved as submitted.
The January Luncheon will be held on Thursday, January
15th at the Bamboo Club,Desert Ridge at 12:00PM. Meet at
the clubhouse at 11:30AM to carpool.Dottie Schultz will
be hostess.
The January Chili Pot Luck wii be held on Friday,
January 23rd at 7:00PM. The Social Committee will serve
homemade chili and beverages. Guests are asked to bring
side dishes.
Jean Grutta is in charge of the January Race Track
Event, Turf Paradise Race Course, 19th Avenue and Bell
Road. This will be held on Monday, January 26th at
12:30PM. A minium of 12 is required. Cut off date to sign
up is Monday, January 12th. We will meet at the clubhouse
at 11:00AM to car pool. A $15.00 fee per person is
payable to Janyth Martin by the 12th. The fee includes
free parking, free admission, free program, reserved
clubhouse seating, a race named for the Bellasera group
and a group photo in the winners circle. A free lunch
consists of smoked turkey on a croissant, coleslaw, a
dessert and coffee or tea. This includes tax and
gratuity.
The February Luncheon will be held on Thursday,
February 19th at Tommy Bahama's, 15202 N. Kierland Blvd,
at 12:00PM. Meet at the Club House at 11:30AM to car
pool.Jean Young, 575-7363, will be hostess. Please sign
up for the Luncheon by Tuesday, February 17th.
The Social Committee would like to invite all
Bellasera residents, old and new, to the February
Newcomers Pot Luck. This will be held on Friday, February
27th at 7:00PM. Sign up deadline, Tuesday, February 24th.
Bring an entree or dessert. Beverages will be served by
the Social Committee.
The Board of Directors at its December meeting
approved Jean Young to fill an open position on the
Activities Committee.
The next meeting will be held Wednesday, February 4th
at 10:00AM in the clubhouse.
The meeting was adjourned at 10:40PM.
Respectfully submitted: Dottie Schultz, Acting
Secretary.
Activities Committee
Meeting Minutes
December 11, 2003
The meeting was called to order at 10:00am by acting
chair Jean Grutta.
In attendance: Jean Grutta, Dick Chenault, Dottie
Schultz and Jean Young.
The November minutes were approved as submitted.
The December Holiday Luncheon will be held on December
11th at T Cooks at !:00pm. There will be limited seating
for 20 guests. Meet at the clubhouse at 12:00pm to
carpool. Dottie Schultz will be hostess.
The December Holiday Brunch will be held on December
14th at 11:00am, hosted by the Social Committee.
The January Luncheon will be held on Thursday, January
15th at the Bamboo Club, Desert Ridge at 12:00pm. Meet at
the clubhouse at 11:30am to carpool. Dottie Schultz will
be hostess.
The January Chili Pot Luck will be held on Friday,
January 23rd at 7:00pm. The Social Committee will serve
home made chili and beverages. Guests are asked to bring
side dishes.
Jean Grutta is in charge of the January Race Track
Event, Turf Paradise Race Course, 19th Avenue and Bell
Road. This will be held on Monday, January 26th at
12:30pm. A minium of 12 is required. Cut off date to sign
up is Monday, January 12th. We will meet at the clubhouse
at 11:00am to carpool. A $15.00 fee per person is payable
to Janyth Martin by the 12th. The fee includes free
parking, free admission, free program, reserved clubhouse
seating, a race named for the Bellasera group and a group
photo in the winners circle. A
free lunch consists of smoked turkey on a croissant,
coleslaw, a dessert and coffee or tea.This includes tax
and gratuity.
A motion was made and approved to appoint Jean Grutta
as acting chair.
A motion was made and approved for Jean Young and
Carol Padwe to be recommended at the January Board
Meeting for new
committee members.
Budget information from Janyth Martin indicates we
have $384.79 at the end of November. We received $126.00
from the sale of the entertainment books.
7 plastic serving pieces,for the Social Committee
kitchen, were purchased for $39.34.
The next meeting will be held Wednesday, January 7th
at 10:00am at the clubhouse.
The meeting was adjourned at 11:15am.
Respectfully submitted: Dottie Schultz, Acting
Secretary
Activities Committee
Meeting Minutes
November 4, 2003
The meeting was called to order at 10:05 by chair
Caryn Briedis.
In Attendence: Caryn Bredis,Jean Grutta,Dick
Chenault,Dottie Schultz and Valerie Neumann
Absent: Anne Chernis.
The October minutes were approved as submitted.
The November potluck will be November 14th, hosted by
the Social Committee.
The November luncheon will be held at Pia's Market
Cafe, 99 Easy Street, Carefree on November 20th. Susan
Loiselle will be hostess.
The December Holiday Luncheon will be held on December
11th at 11:00am at T Cooks, Royal Palms, 5200E,
CamelbackRoad, Phoenix,Az 85016. Located in the Royal
Palms Hotel & Spa. There will be limited seating for
20 guests. Meet at the Clubhouse at 10:15 to carpool.
Caryn Bredis and Dottie Schultz will be hosts.
The December Holiday Brunch will be held Sunday,
December 14th at 11:00am, hosted by the Social
Committee.
There will be no December potluck.
A motion was made and approved to spend $35-40 for
heavy plastic bowls and trays for the Social Comittee
kitchen.
Keys to the kitchen cupboards were given to Social
Committee members Jean Grutta and Dottie Schultz.
JanythMartin, Caryn Bredis and the guardhouse also have a
key.
The discussion on future activities includes more
information by Dick Chenault on a wine tasting party in
February.
There will be futher discussions on a baseball spring
training event and a trip to the race track.
Caryn Bredis submitted her resignation as Chairperson
, on the Social Committee, to the Board. Her resignation
will be effective November 30, 2003.
The next meeting will be Wednesday, December 3rd
,10;00am at the clubhouse.
The meeting was adjourned at 11:00am.
Respectfully submitted: Dottie Schultz, Acting
Secretary.
Activities Committee
Meeting Minutes
September 3, 2003
In attendance: Caryn Briedis, Anne Chernis, Jean
Grutta, and Dick Chenault. Absent: Dottie Schultz
The meeting was called to order at 10:05 by chair
Caryn Briedis.
The August minutes were approved as written.
The September Luncheon will be held at Jacqueline's
Marketplace Café, 7303 E. Indian School Road,
Scottsdale. Anne Chernis is in charge.
September 19 is the date of the BBQ chaired by Caryn
Briedis and Dick Chenault. A motion was made and passed
that the BBQ chefs will be exempt from the $10 fee.
There will be no potluck in September.
The October luncheon will be on October 16 at Foster's
Seafood Grille, 10510 N. 90th St. Scottsdale. Dottie
Schultz will be in charge.
The October Potluck will be held on the 24th. This
will be a Welcome Back party consisting of Appetizers and
Desserts. Coffee and soft drinks will be supplied. Those
who would like something stronger will need to supply
their own. Jean Grutta and Caryn Briedis will host this
event.
Janyth has the Entertainment Books. They are $20 each.
The proceeds from this fund raiser will go into the
Activities
Committee budget.
Caryn has reviewed the budget with Janyth. It needs to
be refined and Dick will work with Janyth on this.
There was a discussion on future activities. Dick will
look into a wine tasting party for sometime next year.
There will be
another Day at the Races and maybe a Day at Baseball
Spring Training.
The next meeting will be Wednesday, October 1st at 10
AM.
The meeting was adjourned at 11:00.
Respectfully submitted: Anne Chernis, Secretary
Activities Committee
Meeting Minutes
August 6, 2003
In attendance: Caryn Briedis, Anne Chernis, and Jean
Grutta, Dottie Schultz, and Dick Chenault
The meeting was called to order at 10:00 by chair Caryn
Briedis.
The July minutes were approved as written.
The August Luncheon will be at the Squash Blossom
restaurant at Gainey Ranch Hyatt Regency, 7500 Doubletree
Ranch Rd. on August 21st. Jean Grutta is in charge.
The Ice Cream Social will take place on August 10. The
cost will be $4.00 for adults and $2.00 for children
under 12. Anne Chernis is in charge.
There will be no pot luck dinner in August.
The September luncheon will be Thursday September 11 at
Jacqueline's Marketplace and Café in Oldtown,
Scottsdale. Anne Chernis will be in charge.
The September BBQ was discussed. Caryn will rent a BBQ
for $60 for three days. She will pick it up and return
it. We will buy the remaining food. A $10 fee will be
charged. Dick Chenault will contact resident Tom Cary to
be the BBQ chef and will co-ordinate with Caryn. The BBQ
will take place on FRIDAY, SEPTEMBER 19 at 7:00PM.
Janyth has agreed to sell the Entertainment Books. We
will start with 40 books at $20 each. The books will be
available at the end of August or the first part of
September. The proceeds from this fund raiser will go
into the Activities Committee budget.
Budget information from Janyth indicates we had $162.53
at the end of June. The end of July we have $73.09.
The committee moved, seconded and passed (MSP), a
recommendation to the Board that, since she has missed
three consecutive meetings, Janet Jackim be removed from
the committee.
There was a discussion on recruiting more members for
the committee.
The next meeting will be Wednesday, September 3, 2003 at
10 AM.
The meeting was adjourned at 11:00.
Respectfully submitted, Anne Chernis, Secretary
Activities Committee
Meeting Minutes
July 9, 2003
In attendance: Caryn Briedis, Anne Chernis, and Jean
Grutta, and Dick Chenault
Absent: Janet Jackim, Dottie Schultz
The meeting was called to order at 10:05 by chair
Caryn Briedis.
The June minutes were approved as corrected.
The July Luncheon planned for the Squash Blossom
restaurant at Gainey Ranch Hyatt Regency, 7500 Doubletree
Ranch
Rd. has been cancelled for July and will take place Aug.
21st. Jean Grutta will be in charge.
The July 20th Potluck was canceled.
The Salt River Tubing will be take place on Sunday
July 13. Caryn will host this event.
The September BBQ was discussed ad it was decided
Caryn would look into renting a BBQ. We will buy the
remaining food. A $10 or $12 fee will be charged. This
will depend on pricing research.
Janet Biondo's Arts and Crafts event was approved by
the board and will take place in Oct. The activities
committee will not participate.
The Ice Cream Social will take place on August 10. The
charge will be $4.00 for adults and $2.00 for children
under 12.
Anne Chernis is in charge.
Caryn suggestion that we sell Entertainment Books as a
fund raiser will go forward if we don't have to purchase
a minimum. Janyth is willing to distribute the books.
There was a discussion on recruiting more members for
the committee. Maureen Simpson has volunteered to help
with some of the events. Recruiting helpers on a one time
basis was discussed. Caryn will send a letter to the
board asking to remove Janet Jackim form the committee
due to non-attendance.
Caryn will get budget information from Janyth.
The next meeting will be August 6, 2003 at 10 AM.
(revised)
The meeting was adjourned at 11:15.
Activities Committee
Meeting Minutes
June 4, 2003
In attendance: Caryn Briedis, Anne Chernis, Dottie
Schultz, and Jean Grutta, and Dick Chenault
Absent: Janet Jackim
The meeting was called to order at 10:05 by chair
Caryn Briedis.
The minutes were approved as corrected.
The June Luncheon will be at Steamers. Anne Chernis
will be in charge.
Jean Grutta will arrange and host the July luncheon at
the Squash Blossom restaurant at Gainey Ranch Hyatt
Regency, 7500 Doubletree Ranch Rd., Scottsdale.
The Salt River Tubing was discussed. It will be on
Sunday July 13. Caryn will host this event.
The July BBQ was discussed and it was decided we would
postpone it until Sept. More time is needed to resolve
the barbecuing issue. A regular potluck is planned for
July. Caryn and Jean will host this event.
Janet Biondo presented an event which would consist of
an Art and Craft co-op for one day in Oct. and again in
the spring. The committee recommends that the board
approve the use of the activities room for a Creative
Co-op art and craft display subject to a $50/$100 room
and cleanup fee. It would be residents only as exhibitors
and guests sponsored by Janet Biondo. The activities
committee participation will be determined.
Caryn suggested we sell Entertainment Books as a fund
raising activity. It was determined that this would be
feasible only if Janyth was willing to distribute the
books.
The next meeting will be July 9, 2003 at 10 AM.
The meeting was adjourned at 11:15.
Activities Committee
Meeting Minutes
May 5, 2003
In attendance: Caryn Briedis, Anne Chernis, Dottie
Schultz, and Jean Grutta.
Absent: Janet Jackim and Dick Chenault
The meeting was called to order at 10:05 by acting
chair Caryn Briedis.
The minutes were approved as submitted.
Caryn Briedis was elected as the new committee
chairperson. Anne Chernis will act as secretary. The
committee
assignments were then divided up among the attendees.
The May luncheon will be at Nellie Cashman's. Caryn
will be in charge.
The May 30 potluck was discussed. The theme will be
Fiesta, Larry Portnoy will host and the committee will
help.
Anne will be hosting and arranging the June Luncheon
at Steamers on June 19. Caryn and Anne will be hosting
the potluck
of lite summer fare on June 27. A cake will be provided
for dessert.
The committee discussed and then voted to reimburse
Joanne Anetsberger and Susan Loiselle and their spouses
the $10 fee
for each of their St Patrick's Day dinners.
The events calendar for the next six months was
discussed. Caryn suggested a tubing trip on the Salt
River for July 13. Pot
luck and luncheon assignments were made. On July 20 we
will sponsor a hot dog and hamburger barbecue. The fee
will be
$6 per person. The Ice Cream Social will be Aug 17 with
Caryn hosting. The fees will be $3 for adults and $2 for
children
under 12.
The next meeting will be June 4 at 10:00AM.
The meeting adjourned at 11:10.
Respectively submitted as corrected,
Anne Chernis
Secretary
Activities Committee
Meeting Minutes
April 7, 2003
In Attendance: Caryn Briedis, Anne Chernis, Jane
Hillerson, Susan Loiselle, Larry Portnoy and Carol
Sotnick.
Absent: Joanne Anetsberger
The chair called a quorum at 11:01 and the meeting was
opened.
The minutes were approved as submitted.
Janet Jackim reported on the wine tasting. Kokopelli
would charge so that is not feasible. She has e mails out
to local wineries to see if something can be
arranged.
The chair asked who intended to stay once the new
board was voted in. Caryn Briedis and Anne Chernis will
stay subject to board approval. Joanne Anetsberger
(according to Susan and Carol) will resign along with
Susan Loiselle, Larry Portnoy and Carol Sotnick will no
longer stay on the committee.
The chair recommended that Cinco de Mayo be
rescheduled to a potluck on May 30 with a Mexican food
theme as the April newsletter was already distributed and
the May newsletter will be to late to advertise the event
originally scheduled for May 4. The committee approved
the change.
Caryn will be hosting and arranging the May 22
luncheon at the Kierland Westin at Nelly Cashman's.
Larry will be responsible for the May potluck.
Janet proposed a day trip to Kartchner Caverns and the
committee suggested early November as a proposed
date.
The chair conducted a discussion of her current
responsibilities which had been distributed by e mail and
a way in which to apportion those responsibilities in the
future.
The committee approved recommending Dottie Schultz and
Jean Grutta to the board for the new committee.
The next meeting will be May 5 at 11.
The meeting was adjourned at 11:50.
Written and submitted by
Carol Sotnick
Activities Committee
Meeting Minutes
March 3, 2003
In Attendance: Joanne Anetsberger, Caryn Briedis, Anne
Chernis, Jane Hillerson, Susan Loiselle, and Carol
Sotnick.
Absent: Larry Portnoy
The chair called a quorum at 11:03 and the meeting was
opened.
The minutes were approved as submitted.
Janet Jackim presented her report on "off-campus"
events and provided several pages of possibilities. The
committee voted to explore a trip to Kartchner Caverns
for May. Janet will provide further details at the next
meeting. In addition, she will also provide a report on a
wine tasting with the proviso that we are not able to
charge for the event as the Community Association does
not have a liquor license.
Susan and Joanne provided an update on planning for St
Patty's dinner (pots needed, etc). Susan suggested that
someone follow up on payments, monitor the number
attending. The chair requested that Caryn assume that
responsibility and she agreed. Joanne stated that Judy
and Sid Charnock agreed to act as servers along with the
chair.
The chair moved that the committee be responsible for
creating its own sign up sheets in the future and the
vote was approved. Still under discussion is who should
be responsible, etc.
The committee approved the membership of Janet Jackim
for the committee and discussed other possible members.
Jane took the responsibility for inquiring whether this
should be presented at the March or April Board
meeting.
The next meeting will be April 7 at 11.
The meeting was adjourned at 11:47.
Prepared/Submitted by
Carol Sotnick
Activities Committee
Meeting Minutes
February 3, 2003
In Attendance: Joanne Anetsberger, Caryn Briedis, Anne
Chernis, Jane Hillerson, Susan Loiselle, Larry Portnoy
and Carol Sotnick.
The chair called a quorum at 11:00 and the meeting was
opened.
The minutes were approved as submitted.
The March 20 luncheon is Carol's and the committee
approved either Furio or Blue Sage.
Susan reported on the arrangements for the March 16
St. Patrick's dinner for which we will again charge $10.
The committee approved reimbursing the Ruotolo's for
either the blade for their meat slicer or for providing
free admission to the dinner, whichever of the two costs
more.
Anne provided her report on Turf Paradise which will
cost $16.50 per person for April 14. The committee voted
to sponsor the outing.
The committee clarified that the Cinco de Mayo will be
a potluck and not a fee event.
Janet Jackim, who attended the meeting as a resident
interested in becoming a committee member, proposed a
wine tasting event and an "off-campus" event. She will
research these activities and report back to the
committee next month.
The next meeting will be March 3 at 11.
The meeting was adjourned at 11:35.
Prepared/Submitted
Carol Sotnick
Activities Committee
Meeting Minutes
January 6, 2003
In Attendance: Joanne Anetsberger, Caryn Briedis, Jane
Hillerson, Susan Loiselle, and Carol Sotnick.
Absent: Anne Chernis and Larry Portnoy
The chair called a quorum at 11:01 and the meeting was
opened.
The minutes were approved with the revision on
price-fixed luncheons provided by Susan.
Joanne is in charge of the February luncheon and the
committee voted to give her the proxy to make the
restaurant selection if Barcelona was not a feasible
choice.
Caryn provided a brief report on spring training and
will try to provide input for the February newsletter by
the 13th.
Joanne volunteered to do the set up for the January
potluck if Larry is not back by then.
The chair will follow up with Anne on Turf
Paradise.
Jane asked the committee to provide a write up on
activities for a newcomer packet that the Community
Manger, Janyth Martin, provides to homeowners. The write
up will be reviewed by the Communication Committee before
being presented to Janyth. The chair volunteered to
provide the write up.
Joanne reviewed the next play event in April at the
Orpheum for the newsletter.
The chair will provide write ups for the newsletter
for a notice that committee members are needed as well as
a preview of our St. Patrick's event.
The next meeting will be February 3 at 11.
The meeting was adjourned at 11:25.
Prepared/Submitted
Carol Sotnick
Budget and Finance Committee
Budget & Finance Committee
Meeting Minutes
May 20, 2004
PRESENT: Paul Agranoff, Paul Broad, Bob Greespun,
Carlton Rooks, Tom Rotherham
and Charles Schroeder.
BCA BOARD: Richard Chenault, President
GUEST: Clayton Loiselle
MANAGEMENT: Janyth Martin, Community Manager
The Budget & Finance Committee Meeting was called to
order at 4:00 PM. A quorum was established.
Purpose of the Meeting
The original date of the regular meeting (5/18/04) had been
moved to this date to accommodate the request of Richard
Chenault to address this committee relative to BCA
counsel's comments on a home owners' letter asserting the
Board's breach of its fiduciary duty and violation of BCA's
CC&Rs. The agenda prepared by Carlton Rooks for the
original meeting had been revised to allow for a discussion
of the foregoing issue and, subsequently, if time allowed
to discuss the remaining topics. (Copy of revised agenda
enclosed.)
Counsel's Opinion
Richard Chenault pointed out that the entire case was a
matter to be decided solely by the Board. However, he
wanted to afford this committee the opportunity to revisit
its prior 2004/2005 Budget recommendations to the Board in
light of key points raised in the opinion, such as the
usual ordinary care standard applied in estimating total
need consisting of operational expenses, contingencies and
reserves as well as the sufficiency of funding this need.
Specifically, Richard Chenault wanted to know if the
committee would either stand by its prior recommendations
or make any changes. So the Board would be aware of the
committee's position when it takes up the issue at the next
Board meeting on May 24, 2004.
Discussion and Decision
Chairman Rooks opened the floor for discussion including
the audience: Jim Gleason, Board member, and former Board
members Robert Tack and Dennis Lamb. Several committee
members addressed the issue of sufficiency of the
contribution to reserves by remarking that the reduction in
the funding in FY 2004/5 was only a one-time event and with
91.4% of being fully funded was still within the policy
established by the Board of maintaining at least 90% now,
100% after five years. Also, the fact was mentioned that a
survey undertaken by Janyth Martin among neighboring
communities showed that a majority was funded below 90%,
some in the mid seventies and below. The contribution to
reserves of $52,440 plus investment income of about $13,400
exceeds the anticipated need of about $38,600 in the
forthcoming fiscal year. The committee is aware that
forecasting of future needs is not an exact science and
always tries to exercise due diligence in its estimates,
mostly erring on the conservative side. For this reason the
committee rejects the notion that it may have acted
arbitrarily in arriving at its budget recommendation to the
Board. Finally, the FY2004/5 budget includes funds for
up-dating the current reserve study and for this purpose
the Board has established an ad-hoc Reserve Committee to
assist in this effort. The committee welcomes the
opportunity to support this task and hopes that the new
study will aide in improving the assessment process next
year.
The committee agreed not to make any changes to its prior
budget recommendations to the Board.
The second issue: the voting rights of Board members as
members of standing committees will be handled by the Board
at its next meeting (5/24/04).
This ended the first part of the meeting and Carlton Rooks
thanked the Board members attending it. At the second part
we tried to handle as many items of the original agenda as
possible given the limited time left.
Minutes of May 4, 2004 Meeting
Minutes, previously distributed, were approved with two
small changes.
Election of Chairman and Recording Secretary
The committee elected unanimously Carlton Rooks as
chairman, and Charles Schroeder as Recording Secretary.
Welcome of New Member
Carlton Rooks welcomed Tom Rotherham on behalf of the
B&F committee.
Approved Minutes to be posted on the BCA Web Site
Carlton Rooks assumed a motion to post approved Committee
Minutes on the BCA Web Site. The motion carried.
Review of April 2004 Financial Statements
The review has been postponed to the next meeting.
The meeting adjourned at 5:25 PM.
Next Meeting: June 15, 2004 at 4:00 PM.
Prepared by:
Charles F. A. Schroeder
Recording Secretary
Approved by:
Carlton Rooks
Chairman
Budget & Finance Committee
Building and Grounds Committee
Communications Committee
BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 20 APR 2005
Present: Keith Christian, Patrick Manion, Joe McDade, Emily
Shriver, Bart Sotnick
Absent: Jane Hillerson
- Keith called the meeting to order at 4:05 p.m., and a quorum
was present.
- The minutes of the meeting held 23 March 05 were approved
unanimously as drafted.
- Keith, Patrick, Joe and Emily indicated they will continue to
serve on the committee. Bart indicated he was resigning from the
committee, effective today. Jane had previously indicated via email
her decision to resign from the committee. Keith thanked
both for their many years of service on the committee.
- The committee made several changes to the first draft of the
resale assessment referendum. Keith agreed to make the changes
agreed upon, and distribute the second draft to all members
prior to our May meeting.
- We discussed the plan of action for producing the 2005
community directory in July. Emily agreed to be our point-ofcontact
for potential advertisers. Keith agreed to put a piece
in the May and June newsletters regarding the revised directory.
Emily agreed to report on interested advertisers at our June
meeting, at which time we will determine the ad rate required to
cover the directory printing cost.
- No significant web site or newsletter issues were discussed.
- We all agreed on the following mailbox bulletin board posting
responsibilities:
MAY - JUNE: Joe
JULY - AUGUST: Patrick
SEPTEMBER-OCTOBER: Emily
Keith will serve as alternate throughout the period
8. Our next meeting is planned for Wednesday, May 18, 2005, at
4:00 p.m.
9. The meeting was adjourned at 5:10 p.m. by unanimous consent.
BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 23 MAR 2005
Present: Keith Christian, Patrick Manion, Joe McDade, Bart
Sotnick
Absent: Jane Hillerson, Emily Shriver
Guest: Bruce Martin
- Keith called the meeting to order at 4:05 p.m., and a quorum
was present.
- The minutes of the meeting held 23 February 05 were approved
unanimously as drafted.
- The committee made a few minor revisions to the final draft
version of the Meet the Candidates Night agenda. Keith agreed
to post the final agenda on all official bulletin boards the
following day. Pat agreed to assist Keith with moderating the
meeting.
- Keith provided a rough draft of the April newsletter, and all
members present agreed to various tasks associated with
production of this edition: Joe to revise the garden column, Pat
to provide April calendar event items. Bart provided additional
guidance, based on his past experience.
- Our committee discussed the outline for a community
referendum regarding a possible resale assessment. Keith agreed
to provide a first draft, using the ideas discussed, for
committee review prior to our April meeting. Keith asked all
members to think of ways to maximize resident response to such a
referendum.
- We agreed to continue discussion of the 2005 community
directory at our next meeting, including designating a committee
point of contact for current and potential advertisers.
- Pat agreed to provide the committee members an up-to-date
status on our web site traffic.
- Our next meeting is planned for Wednesday, April 20th, 2005,
at 4:00 p.m.
- The meeting was adjourned at 5:15 p.m. by unanimous consent.
BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 23 FEB 2005
Present: Dick Chenault, Keith Christian, Patrick Manion, Joe
McDade, Emily Shriver, Bart Sotnick
Absent: Jane Hillerson
Guests: Anne Marie Fitness, Bruce Martin
- Keith called the meeting to order at 4:05 p.m., and a quorum
was present.
- The minutes of the meeting held 26 January 05 were approved
unanimously as drafted.
- The committee discussed the Meet the Candidates Night,
planned for March 31st. We agreed on a revised agenda format:
two prepared questions, and acceptance of only written questions
from the audience. Keith agreed to provide the draft agenda to
all members prior to our March meeting.
- Discussion of a possible resale assessment referendum, and
the 2005 community directory, were both deferred until our March
meeting.
- Our committee discussed several different options for
producing the newsletter in the future. We agreed to make the
April edition a "committee effort", with Joe collecting and
editing most of the information, Pat doing the calendar, and
Keith putting the content together, using MS Publisher. Other
members may be called upon to assist as required.
- On behalf of the committee, Keith expressed our appreciation
to Bart for his 3 1/2 years of editing the newsletter. He also
thanked Dick for his contributions to our committee.
- Our next meeting is planned for Wednesday, March 23rd, 2005,
at 4:00 p.m.
- The meeting was adjourned at 5:30 p.m. by unanimous consent.
BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 26 JAN 2005
Present: Dick Chenault, Keith Christian, Patrick Manion, Joe McDade,
Emily Shriver, Bart Sotnick
Absent: Jane Hillerson
Guest: Bruce Martin
- Keith called the meeting to order at 4:40 p.m., and a quorum was
present.
- The minutes of the meeting held 15 December 04 were approved
unanimously as drafted.
- Following a discussion regarding changing the Candidate Application
Form used last year, the committee voted unanimously to leave it in
its current form, changing only the appropriate dates. Keith agreed to
draft a candidate recruitment poster for all official bulletin boards,
and e-mail to all committee members for review. We also agreed to
provide the poster information via our web site, and a broadcast email.
- Bart provided a paper describing the current newsletter editing
process. Some options for editing the newsletter after March were
discussed, but no solution was agreed upon, and the discussion will
continue at our next meeting.
- Keith asked the committee members to consider changes or additions
in form or content to the 2005 edition of our community directory,
prior to continued discussion at our February meeting.
- Pat provided suggestions about how to make the web site content
more current. Keith agreed to be the collection point for the data
from the community manager, and the various committee chairpersons. We
also agreed to give credit to all photographs that appear on the site,
assuming the contributor is agreeable.
- Dick agreed to submit a resolution to the Board in February tasking
the Budget & Finance Committee to provide pro & con arguments to our
committee regarding the resale assessment discussed at the recent Town
Hall meeting. Once the data has been provided to us, we will
distribute a referendum to all residents, with the goal of determining
if obtaining a two-thirds favorable vote of the community is likely.
- Our next meeting is planned for Wednesday, February 23rd, 2005, at
4:00 p.m.
- The meeting was adjourned at 6:00 p.m. by unanimous consent.
BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 15 DEC 2004
Present: Dick Chenault, Keith Christian, Patrick
Manion, Joe McDade, Emily Shriver, Bart Sotnick
Absent: Jane Hillerson
- Keith called the meeting to order at 4:05 p.m., and
a quorum was present.
- The minutes of the meeting held 17 November 04 were
approved unanimously as drafted.
- The committee made changes to the draft newsletter
article regarding the proposed Bellasera Resale
Assessment, and Keith agreed to provide the revised
article to Bart for the January 2005 newsletter.
- We agreed to inform Bellasera residents of our
revised web site, after the content is updated, via a
broadcast e-mail, a posting on our official bulletin
boards, and in the January 2005 newsletter.
- Dick advised the committee the Board of Directors
will likely task our committee to keep Bellasera
residents fully informed of the proposed shopping
center at the southeast corner of Scottsdale Road and
Lone Mountain. We agreed to post a copy of the
developer's initial site plan on all official bulletin
boards in the next few days.
- Our next meeting is planned for Wednesday, January
26th, 2005, at 4:00 p.m.
- The meeting was adjourned at 5:10 p.m. by unanimous
consent.
BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 17 NOV 2004
Present: Dick Chenault, Keith Christian, Jane Hillerson, Patrick
Manion, Joe McDade, Emily Shriver, Bart Sotnick
Guest: Carlton Rooks
- Keith called the meeting to order at 4:05 p.m., all members
present.
- The minutes of the meeting held 20 October 04 were approved
unanimously as drafted.
- The committee again discussed the beta web site designed by
Patrick, and made several suggestions which Patrick agreed to include.
We agreed to use the Verdana font as the default typeface for the
site's pages. Our goal is to "go live" with the new site prior to 1
DEC. Patrick agreed to advise all the committee members prior to its
launch. Committee members with an interest in supporting the site
will indicate their interest prior to our December meeting.
- The committee made no changes to the draft document depicting
changes to our community directory, which will be mailed in December
with next quarter's dues statement.
- We discussed how best to inform Bellasera homeowners of the
proposed "Resale Assessment" (RA) recently approved for consideration
by the Board of Directors. Carlton Rooks, chairman of the Budget &
Finance Committee, was present and agreed to provide a draft
description of the RA to Keith prior to 7 DEC. The draft will be
reviewed by our committee at the December meeting, and an article
published in the January 2005 newsletter, and posted on official
bulletin boards. We also discussed the possibility of a community-wide
survey on the subject, after the Town Hall meeting planned for late
January 2005.
- Bart informed the committee he wishes to relinquish the newsletter
editor's duties, effective after the March 2005 newsletter is
released. The committee agreed to recruit a new editor via the
newsletter, and to explore other options if this is unsuccessful.
- Our next meeting is planned for Wednesday, December 15th, at 4:00
p.m.
- The meeting was adjourned at 5:15 p.m. by unanimous consent.
BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 20 OCT 2004
Present: Dick Chenault, Keith
Christian, Jane Hillerson, Patrick Manion, Joe McDade, Emily Shriver,
Bart Sotnick
1. Keith called the meeting to order at 4:05
p.m., all members present.
2. The minutes of the meeting held
30 September 04 were approved unanimously as drafted.
3. The
committee again discussed the beta web site designed by Patrick, and
made several suggestions which Patrick agreed to include. Patrick
agreed to advise other members of changes to the site in the days
prior to our November meeting, so that we may discuss it further at
that time. Emily agreed to coordinate the future posting of
photographs on the web site. Dick agreed to work with Anne Marie to
locate electronic copies of all the approved policies and regulations
that are missing from the web site. Keith will provide information on
Bellasera committees and Board of Directors to Patrick for subsequent
listing on the web site.
4. The committee reviewed Anne
Marie's proposed format and content changes to our newsletter, and
agreed to discuss these again at a future meeting.
5. Bart
agreed to add meeting times for the Governance, and Ad Hoc Reserve
Study committees to the November calendar.
6. Jane reminded
all of the importance of keeping the mailbox bulletin board postings
current.
7. Our next meeting is planned for Wednesday,
November 17th, at 4:00 p.m.
8. The meeting was adjourned at
5:20 p.m. by unanimous consent.
BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 30 SEP 2004
Present: Keith Christian, Jane
Hillerson, Joe McDade, Emily Shriver, Bart Sotnick
Absent:
Dick Chenault, Patrick Manion
Guest: Bruce Martin
1.
Keith called the meeting to order at 5:05 p.m., and a quorum was
present.
2. The minutes of the meeting held 25 August 04 were
approved unanimously as drafted.
3. The committee discussed
the beta web site designed by Patrick, and made the following
recommendations: use of serif font wherever possible for easier
reading; either eliminate or move the technical description on the
home page; make the home page more colorful and graphic; replace the
"What's New" button on the home page with one for "Board
and Committees", to include photos and e-mail links to the
board members, with a description and current membership of each
committee, including a link to a membership application form;
expanding the "Photos" button to include completed projects
and other activities in our community; use of a broadcast e-mail to
community members when the new site is ready. Keith agreed to provide
additional information to Patrick prior to our October meeting, when
we plan to finalize the new web site content.
4.
The following schedule was agreed upon for the mailbox bulletin board
posting responsibilities.
Joe: October & November
Emily:
December & January 2005
Keith: February & March 2005
Jane: April & May 2005
Keith will be the alternate
throughout the period.
5. Keith agreed to contact Anne Marie
regarding: posting the monthly committee meeting schedule and the
street resurfacing plan on official bulletin boards, the prop tool
for the mailbox bulletin boards, and the mailbox bulletin board
posting assignments.
6. Our next meeting is
planned for Wednesday, October 20th, at 4:00 p.m.
7. The
meeting was adjourned at 5:50 p.m. by unanimous consent.
BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 25 AUG 2004
Present: Dick Chenault, Keith
Christian, Patrick Manion, Emily Shriver, Bart Sotnick
Absent:
Jane Hillerson, Joe McDade
Guests: Anne Marie Fitness (first
ten minutes), Bruce Martin
1. Keith called the meeting to
order at 4:05 p.m., and a quorum was
present.
2. The
committee agreed to consider suggestions for changes to
our
newsletter, proposed by Anne Marie, our community manger.
3.
The minutes of the meeting held 21 July 04 were approved
unanimously
as drafted.
4. The committee discussed the recent release of
our 2004 community
directory. Keith reported the cost was $787.82,
with $800 of
advertising revenue. Keith acknowledged Jane's superb
effort of
working with our resident advertisers.
5. Patrick
described an extensive array of options available as
future
changes to our web site. He indicated a beta
site,
http://www.azbellasera.org/testphp,
will be ready for review by
our committee members on September
16th.
6. We made a few additional changes to the Committee
Membership
Application Form. Keith agreed to forward the final
version
to Anne Marie.
7. Keith reported a decision was
made to continue the use of
Alphagraphics as our newsletter
printing vendor, after a cost
reduction was negotiated.
8.
We agreed to discuss changing the current mailbox bulletin board
posting responsibilities at our next meeting.
9. Our next
meeting is planned for Thursday, September 30th, at 5:00
p.m.
10.
The meeting was adjourned at 5:15 p.m. by unanimous consent.
BELLASERA COMMUNITY ASSOCIATION
COMMUNICATIONS COMMITTEE
MINUTES OF MEETING HELD 21 JUL 2004
Present: Keith Christian, Patrick
Manion, Emily Shriver, Bart Sotnick
Absent: Dick Chenault,
Jane Hillerson, Joe McDade
Guest: Anne Marie Fitness (first
ten minutes)
1. Keith called the meeting to order at 4:05
p.m., and a quorum was present.
2. Our new community manager,
Anne Marie Fitness, was welcomed by the committee and given a brief
overview of our function.
3. The minutes of the meeting held
23 JUN 04 were approved as written by unanimous consent.
4.
Keith provided a proof copy of our 2004 Community Directory, and
reported that once all the advertisers have seen it, it will go to
the printer. We hope to have it ready for distribution around August
1st, with appropriate publicity via the newsletter, web site and
bulletin boards.
5. The committee discussed various options to
reduce the monthly cost of newsletter distribution. We agreed to
change to a lower cost printing vendor for August, and to discuss the
other options further at our next meeting.
6. Several new
potential projects were discussed. One being to increase the number
of residents with computer access. Emily agreed to investigate
getting a speaker to come to Bellasera and give a brief introduction
to computers. We agreed to explore the idea of distributing some
community correspondence by electronic means. Our goal is to reduce
the escalating cost of postal mail distribution.
7. We agreed
on revisions to the existing Committee Membership Application form,
to make it more user friendly, and delete excess verbiage. Keith
agreed to incorporate the changes and provide the revised form for
committee review in August. We'll also explore putting the form,
along with a brief description of each committee, on our web site to
make it easier to sign up for a committee.
8. Patrick provided
a paper evaluating our current web site, with several options to
consider for the future. We agreed to continue this discussion at our
August meeting, and Keith agreed to attach Patrick's document to the
August meeting agenda e-mail.
9. Bart reported on a proposed
article for the newsletter submitted by resident Bob Greenspun. The
committee agreed with Bart's evaluation that the content of the piece
was not of widespread interest to the Bellasera community.
10.
Our next meeting is planned for Wednesday, August 25th, at 4:00
p.m.
11. The meeting was adjourned at 5:25 p.m. by unanimous
consent.
Communications Committee
Minutes of Meeting held 23 JUN 2004
Present: Keith Christian, Jane Hillerson, Patrick Manion,
Joe McDade, Bart Sotnick
Absent: Dick Chenault
1. Keith called the meeting to order at 4:05 p.m. A quorum
was present.
2. The committee unanimously approved the minutes of the
meeting held on 19 May 2004.
3. A random drawing was held to determine the order of
advertisements to be placed in the July 2004 edition of our
community directory.
4. The committee selected "Peppered Bronze" as the cover
and separator page color for the directory. We again
selected Despins Printing as the vendor. Jane agreed to
show the directory proof copy to each of our advertisers
prior to final publication - estimated for mid-July.
5. Patrick shared some of his background, and ideas for the
future use of our web site.
6. Keith indicated that at our next meeting we will discuss
our responsibilities if we decide to do the newsletter
printing in-house. We'll also brainstorm future projects
for our committee.
7. We agreed to meet again on Wednesday, July 21, at 4:00
p.m.
8. The meeting was adjourned at 4:55 p.m. by unanimous
consent.
Communications Committee
Minutes of Meeting held 19 MAY 2004
Present: Dick Chenault, Keith Christian, Jane Hillerson,
Clayton Loiselle, Joe McDade, Bart Sotnick
Absent: Patrick Manion
1. Keith called the meeting to order at 4:05 p.m. A quorum
was present.
2. The committee unanimously approved the minutes of the
meeting held on 21 April 2004.
3. Following Bart's motion, and Joe's second, the committee
voted unanimously to elect Keith as chairman.
4. Jane reported to the committee that she has received
eight paid advertisers for our July revision to the
community directory. The committee decided to place all ad
pages in the back of the directory, with a random drawing
at our next meeting determining the order of
placement. Jane agreed to contact the Dale Team concerning
their color copy submittal.
5. The committee made several changes to the final draft of
the Bellasera Rules and Regulations paper provided by
Keith. Keith agreed to send the revised document to Janyth
for review at the next Board of Directors meeting, and to
indicate our preference that this paper be included in the
June billing statement mailing.
6. Clayton agreed to make changes recommended by the
committee to the Bulletin Board Policy, and provide the
revised document to all members. This document will be
submitted to the Board for approval as well.
7. The committee reviewed the first draft of the revised
community directory, and agreed to verify much of the data
for accuracy prior to our June meeting. Keith will validate
the information provided via the Change Request Forms. Bart
agreed to put a piece in the June newsletter indicating the
directory data submittal deadline is 23 June.
8. Jane informed the committee of the difficulty in posting
information on the mailbox bulletin board due to the cork
backing not being fastened to the back panel. Keith agreed
to forward our committee's concerns to the Building &
Grounds Committee.
9. We agreed to meet again on Wednesday, June 23, at 4:00
p.m.
10. The meeting was adjourned at 5:25 p.m. by unanimous
consent.
Communications Committee
Minutes of Meeting held 21 APR 2004
Present: Keith Christian, Jane Hillerson, Clayton Loiselle,
Joe McDade
Absent: Bart Sotnick
1. Keith called the meeting to order at 4:05 p.m. A quorum
was present.
2. The committee unanimously approved the minutes of the
meeting held on 18 March 2004.
3. Jane reported soliciting interest from five Bellasera
residents interested in advertising in the second edition
of our community directory. We decided to set a $100/page
ad rate, and Jane agreed to post a notice on our Official
Bulletin Boards soliciting additional interest, with a
deadline of 17 May.
4. The committee reviewed the current Bulletin Board
Policy, and agreed to append the document to: define
responsibility for content (Community Manager) and posting
(designated Communications Committee member) on the mailbox
boards, and to indicate BCA business has priority for the
limited space available. Clayton agreed to draft the
revision for review at our May meeting.
5. We reviewed the first draft of the Bellasera Rules &
Regulations paper, and made changes which Keith agreed to
incorporate in the second draft prior to our next
meeting.
6. A "Meet the Candidates Night" follow-up discussion
indicated the committee essentially agreed with the format
used, but suggested stronger moderator action in the future
to limit lengthy comments from the audience.
7. We briefly discussed adding a resident comment section
to the newsletter and/or web site, and agreed to explore
this further at our May meeting.
8. We agreed to meet again on Wednesday, May 19, at 4:00
p.m.
9. The meeting was adjourned at 5:10 p.m. by unanimous
consent.
Communications Committee
Minutes of Meeting held 18 MAR 2004
Present: Keith Christian, Jane Hillerson, Clayton Loiselle,
Joe McDade, Bart Sotnick
1. Keith called the meeting to order at 6:30 p.m. All
members were present.
2. The committee unanimously approved the minutes of the
meeting held on 19 February 2004.
3. After reviewing the agenda for the "Meet the Candidates
Night", the committee decided not to make any changes to
the format that was used last year.
4. The committee discussed our duties relative to the
mailbox bulletin boards, and agreed that that the Community
Manager was responsible for content. Individual members
will rotate the task of posting material on the eight
bulletin boards: Jane-through June 30; Bart-JUL, AUG, SEP;
Joe-OCT, NOV, DEC; and Clayton-JAN, FEB, MAR. Keith will be
the backup for the entire period.
5. After a discussion of the Bellasera Regulations
Handbook, we agreed to significantly reduce the scope of
the project. Keith will draft a one-page summary of the CC
& R's, Design Guidelines, and By-Laws, for committee
review at our April meeting.
6. Bart agreed to put a piece in the April newsletter
soliciting interest from residents interested in
advertising in our revised community directory. Jane agreed
to be the point-of-contact for any interested parties. We
plan to continue planning for this project at our next
meeting, after a determination is made of indicated
interest.
7. We agreed to meet again on Wednesday, April 21, at 4:00
p.m.
8. The meeting was adjourned at 7:40 p.m. by unanimous
consent
Communications Committee
Minutes of Meeting held 19 FEB 2004
Present: Keith Christian, Jane Hillerson, Clayton Loiselle,
Joe McDade, Bart Sotnick
1. Keith called the meeting to order at 6:35 p.m. All
members were present.
2. The committee unanimously approved the minutes of the
meeting held on 22 January 2004.
3. Jane reported the Board agreed with our proposal to add
advertising to the next edition of the community directory.
We decided to put a piece in the April newsletter
soliciting interest from Bellasera commercial
interests.
4. Janyth has advised Keith that no applications have been
received for the vacant positions on the Board. Keith
agreed to post a notice on the mailboxes reminding
residents of the opportunity, and Clayton agreed to add a
notice on our web site.
5. We discussed our committee's input to next year's budget
and decided the following. We will propose buying a new
machine (~$2600) capable of printing the monthly
newsletter, in lieu of using an outside vendor
($3600/year). We decided not to request any additional
funds for adding capability to our web site.
6. We reviewed draft content of the Bellasera Regulations
Handbook, and agreed to continue this effort at our March
meeting.
7. Keith reported he had an initial web site training
session with Clayton. We also agreed it would be beneficial
to have a back-up for editing the newsletter.
8. We agreed to meet again on Thursday, March 18th, at 6:30
p.m.
9. The meeting was adjourned at 7:45 p.m. by unanimous
consent
Communications Committee
Minutes of Meeting held 22 JAN 2004
Present: Keith Christian, Jane Hillerson, Joe McDade
Absent: Clayton Loiselle, Bart Sotnick
1. Keith called the meeting to order at 6:40 p.m. A quorum
was
present.
2. The committee unanimously approved the minutes of the
meeting
held on 18 November 2003.
3. Jane's report, regarding Board response to our proposal
to
add advertising to the next edition of the community
directory,
was deferred until our February meeting.
4. We discussed ways to improve communication between the
Board
and the community, and specifically, information concerning
the
recent special Board meeting regarding our management
contractor. Keith agreed to provide the consensus of
this
discussion to Board Chairman, Dick Chenault.
5. Next meeting we will discuss draft content of the
Bellasera
Regulations Handbook. Members are asked to mark-up content
for
the following sections: By-Laws (19 pp) - Clayton &
Bart; CC & R's(53 pp) - Jane; Design Guidelines - Keith
(pp 1-26), Joe (pp 27-51).
6. The committee reviewed and approved the Board of
Directors
election time line provided by Keith.
7. There were no newsletter or web site issues or
concerns.
8. We agreed to meet again on Thursday, February 19th, at
6:30 p.m.
9. The meeting was adjourned at 7:25 p.m. by unanimous
consent.
Communications Committee
Minutes of Meeting held 20 NOV 2003
Present: Keith Christian, Jane Hillerson, Clayton Loiselle,
Joe McDade
Absent: Bart Sotnick
1. Keith called the meeting to order at 6:05 p.m. A quorum
was
present.
2. Keith informed the committee that Carolyn Stewart has
resigned from the committee.
3. The minutes from our meeting of October 23rd were
approved,
unanimously, as written.
4. The committee approved the final draft of the update to
the
Bellasera Community Directory, to be mailed with next
month's billing statement.
5. After a discussion of the issues involved with adding
advertising pages to the next issue of the community
directory, the committee voted 3-1 (Clayton, opposed) to
explore covering the printing cost with ad revenue from
resident commercial entities. Jane agreed to inform the
Board of Directors of our intent at the December 8th
meeting, and to solicit their approval.
6. We discussed the plan to proceed with the Bellasera
Regulations Handbook. Clayton agreed to provide electronic
copies of the Bellasera CC & R's, By-Laws, and Design
Guidelines via e-mail to each member. Committee members
will highlight significant parts of each assigned document
and discuss at our January meeting.
7. We agreed to continue a discussion on how to improve
communication between residents and Board members at our
next meeting.
8. We plan to solicit a new committee member via a
newsletter piece and bulletin board posting.
9. Our next meeting is planned for Thursday, January 22,
2004, at five o'clock (5 p.m.)
10. The meeting was adjourned at 7:15 p.m. by unanimous
consent.
Communications Committee
Minutes of Meeting held 23 OCT 2003
Present: Keith Christian, Clayton Loiselle, Bart
Sotnick
Absent: Jane Hillerson, Joe McDade, Carolyn Stewart
1. Keith called the meeting to order at 6:00 p.m. A
quorum was present.
2. The minutes from our meeting of September 18th were
approved, unanimously, as written.
3. The committee reviewed the initial draft update to
the Bellasera Community Directory, and suggested several
changes that will be included in the final version to be
provided by Keith at our November meeting.
4. The proposed Bellasera Regulations Handbook was
discussed, and it was agreed that detailed reference to
existing facility regulations (clubhouse, bulletin boards,
et al) will not be included. We agreed to divide up
responsibility for content as follows: By-Laws - Clayton
& Bart; CC & R's - Carolyn & Jane; Design
Guidelines - Keith & Joe. Indicated committee members
will be asked to report on content to be included in the
handbook at our next meeting.
5. The committee agreed with Keith's proposal to renew
our domain name (azbellasera.org) for five years, at a cost
of $95 ($19/year).
6. We agreed to inform the community manager of our
preference for the proposed mailbox bulletin board design
from Door & Screen Company.
7. Our next meeting is planned for Thursday, November 20th,
at 6:00 p.m.
8. The meeting was adjourned at 6:55 p.m. by unanimous
consent.
Communications Committee
Minutes of Meeting held 18 SEP 2003
Present: Keith Christian, Jane Hillerson, Joe McDade,
Bart Sotnick
Absent: Clayton Loiselle, Carolyn Stewart
1. Keith called the meeting to order at 6:05 p.m. A
quorum was present.
2. The minutes from our meeting of August 24th were
approved, unanimously, as written.
3. Keith provided a vendor cost estimate for a community
visitor placard. Following discussion, the committee voted
unanimously not to pursue this idea, due to the relatively
high cost of printing the placards.
4. The committee discussed possible future projects, and
decided to begin initial work on a Bellasera Regulations
Handbook. As now conceived, the handbook will be an
abstract of significant parts of the existing Bellasera CC
& R's, Design Guidelines, and By-Laws. We agreed to
develop an outline for the project at our next meeting.
Jane agreed to ask Janyth for sample handbooks from other
associations.
5. We discussed future newsletter content changes,
including possibly eliminating the calendar to make more
space. Keith agreed to provide a listing of Bellasera
newcomers for the November newsletter. Bart agreed to add a
brief news item soliciting changes/corrections to our
recently published community directory.
6. Jane reported on potential community advertisers in
the next edition of the directory, to help defray the cost
of printing.
7. Our next meeting is planned for Thursday, October
23rd, at 6:00 p.m.
8. The meeting was adjourned at 7:20 p.m. by unanimous
consent.
Communications Committee
Minutes of Meeting held 21 AUGUST 2003
Present: Keith Christian, Jane Hillerson, Clayton
Loiselle, Joe McDade,
Bart Sotnick
Absent: Carolyn Stewart
1. Keith called the meeting to order at 6 p.m. A quorum
was
present.
2. The minutes from our meeting of July 24th were
approved,
unanimously, as written.
3. The committee reviewed and made changes to the 2nd
revision of
the motion to the Board of Directors resolving to
install
mailbox bulletin boards. Following Jane's motion, and
Joe's
second, the motion to submit the revised document was
passed 4-0.
Keith, Jane, Joe, and Bart voting for, Clayton
abstaining.
4. Keith provided a sample community visitor placard
for
consideration. Following a discussion concerning
various
security and procedural issues concerning its use, Keith
agreed
to provide a cost estimate for printing placards at our
next
meeting.
5. Bart suggested updates to our community directory
could be
distributed with the quarterly statements mailed to all
residents. We agreed that the first revision sheet could
be
mailed in December of this year. Keith will provide a draft
of
the additions and changes to the directory at our
October
meeting.
6. Jane agreed to provided a newcomers packet to the
Board of
Directors for their review.
7. Keith agreed to send a broadcast e-mail to all
residents with
an e-mail address that are not currently receiving the
newsletter via e-mail. The message will solicit recipients
to receive
the newsletter only by e-mail.
8. At our next meeting we agreed to consider future
projects for our
committee.
9. Our next meeting is planned for Thursday, September
18, at
6:00 p.m.
10. The meeting was adjourned at 7:05 p.m. by unanimous
consent.
Communications Committee
Minutes of Meeting held 24 JULY 2002
Present: Keith Christian, Jane Hillerson, Bart Sotnick,
Carolyn Stewart
Absent: Clayton Loiselle, Joe McDade
1. Keith asked all members to notify him if they are
unable to attend future committee meetings, in order to
ensure that a quorum is present.
2. Bart provided the committee with literature from one
vendor describing an outdoor bulletin board, suitable for
use on our mailboxes. Jane will explore the local market
for additional vendors. We agreed to continue discussion of
this project at our next meeting.
3. Jane and Carolyn will begin editing the rough
electronic version of our CC & R's for posting on the
web site. Estimated completion date is prior to our
September meeting.
4. We continued planning an improved community
directory. Each resident's name, address, lot number will
be included. Optional fields will be for phone, e-mail and
secondary address. An owner who specifically requests
exclusion from the directory will not be named. Bart agreed
to put an item in the September newsletter regarding the
proposed directory, with a solicitation for information
from residents. Jane provided a sample directory format
that was well-received, and she will investigate additional
data sources for the directory. Carolyn agreed to collate
the data, using Excel software.
5. Our committee discussed potential new features for
the newsletter, such as general real estate information,
and a "meet your neighbor" piece. Bart will solicit help
from other committee members on additional items for the
newsletter.
6. Our next meeting is planned for Wednesday, August 14, at
6:00 p.m.
7. The meeting was adjourned by unanimous
consent.
Communications Committee
Minutes of Meeting held 26 JUN 03
Present: Keith Christian, Clayton Loiselle, Jane
Hillerson, Bart Sotnick, Carolyn Stewart
Absent: Joe McDade
1. The meeting was called to order in the club house at
6:00 p.m. by Keith, Chairman. A quorum was present.
2. The committee reviewed the final draft of the
community directory and Keith reported that he and Clayton
plan to meet with Despins Printing next Tuesday (1). We
discussed how copies of the directory will be distributed.
We decided to publicize the availability via posters on
club house bulletin boards, mailbox stations, notice on our
web site, and in the August newsletter. One copy per
address will be provided by the Community Manager, either
by pickup at the club house or by mail for out of town
residents.
3. We decided on two long range projects: adding
interactive features to our web site, and providing
community Internet access via a computer in the club house.
Further discussion is planned at our next meeting.
4. Keith provided a draft resolution to submit to the
Board of Directors that would authorize the Community
Manager to contract with Door and Screen Company to install
mailbox bulletin boards. After the resolution was revised,
the committee voted 4-1, with Clayton voting no, to submit
the revised resolution to the Board.
5. We discussed several issues related to the newsletter
and web site. One was to archive committee meeting minutes
dating back one year on our web site.
6. Our next meeting is planned for Thursday, July 24th,
at 6:00 p.m.
7. The meeting was adjourned by unanimous consent at
7:25 p.m.
Communications Committee
Minutes of Meeting held 29 MAY 03
Present: Keith Christian, Clayton Loiselle, Joe McDade,
Bart Sotnick, Carolyn Stewart
Absent: Jane Hillerson
1. Following Bart's motion, and Joe's second, Keith was
unanimously elected to serve as chairman of the
committee.
2. Joe informed the committee that he had met with the
prospective directory printing vendor and provided a
current cost estimate, $605.80, for 400 copies. Format
would be 22, 5.5 x 8.5, double sided, pages with front and
back hard cover, bound by Plastikoil.
3. The committee reviewed a final draft of the improved
directory. Keith agreed to make the changes agreed upon and
forward the revised files to Clayton for collation. Clayton
agreed to return the single Acrobat file to Keith for
submission to the Board of Directors.
4. The committee agreed with Keith's proposal to open
several new *@azbellasera.org e-mail addresses.
5. Information archive on our web site was discussed,
and we agreed to retain all minutes from the Board of
Directors and the Modifications Committee. Archive duration
of minutes from other committees was deferred until our
next meeting.
6. The next meeting of the committee is planned for
Thursday, June 26, at 6 p.m.
7. The meeting was adjourned by unanimous consent.
Communications Committee
Minutes of Meeting held 24 APRIL 03
Present: Keith Christian, Jane Hillerson, Joe McDade
Absent: Clayton Loiselle, Bart Sotnick, Carolyn
Stewart
1. The committee discussed the final steps required
before the improved directory project is completed. Joe
agreed to contact the preferred printing vendor, and e-mail
the current cost estimate, along with the names of other
bidders, to Keith. We agreed to make every effort to submit
an electronic copy of the directory to the Board of
Directors prior to their May meeting.
2. Keith reported 66 residents have agreed to e-mail
delivery of the newsletter, and 171 residents have e-mail
addresses that may be used for important community notices
via broadcast e-mail. Keith also suggested various
possibilities for using the mail server at our web site
host -azbellasera.org. The latter topic will be discussed
further at our next meeting.
3. Jane reported on the on-going effort to add community
regulations to our web site. By-Laws are posted; CC &
R's are completed, but not posted; the Design Guidelines
are in-work.
4. Members were encouraged to submit story ideas for the
monthly newsletter to Bart, in our continuing effort to
improve the newsletter content.
5. Our next meeting is planned for Thursday, May 22, at
6:00 p.m.
6. The meeting was adjourned by unanimous consent.
Communications Committee
Minutes of Meeting held 20 MARCH 03
Present: Keith Christian, Jane Hillerson, Clayton
Loiselle, Bart Sotnick, Carolyn Stewart
Absent: Joe McDade
1. The committee made minor changes to the one page
summary of responsibilities of the Board of Directors and
standing committees provided Joe. Keith will forward the
changes to Joe so the document can be finalized.
2. The draft improved community directory was reviewed
and we agreed that in order to complete the data
verification, the following additional action was required.
Carolyn will verify the names and addresses of all
residents listed without phone numbers. Keith will verify
data by phone for residents Quinn through Ricciardi; Jane
for Riffle through Salomone; Bart for Schrieber through
Shriver; Joe for Silverman through Stewart. Residents
contacted by phone will be given the option of newsletter
e-mail delivery. Changes/additions to existing data should
be provided to Keith prior to our next meeting.
3. The "Meet the Candidates" agenda and format was
discussed and the following was agreed upon. Keith will
make the introductions, explain the election process, give
each candidate an opportunity for an opening statement,
pose three prepared questions, and conclude by taking
questions from the audience. Keith will e-mail the agenda
and the prepared questions, to all candidates no later than
29 March, with a cc to all Communications Committee
members.
4. We discussed the proposal from the Budget and Finance
Committee to reduce the annual number of monthly
newsletters from 12 to 9. Following Jane's motion, and
Carolyn's second, the committee voted unanimously to
continue with 12 newsletters per year, in order to maintain
optimum community-wide communication.
5. Our next meeting is planned for Thursday, April 24,
at 6:00 p.m.
6. The meeting was adjourned by unanimous consent.
Communications Committee
Minutes of Meeting held 20 FEBRUARY 03
Present: Keith Christian, Jane Hillerson, Clayton
Loiselle, Joe McDade, Bart Sotnick
Absent: Carolyn Stewart
1. Following Bart's motion, and Joe's second, the
committee unanimously approved the following motion: to
forward the mailbox bulletin board description and cost
estimate from Door & Screen Company to the Budget and
Finance Committee for consideration in next year's budget.
A copy will also be provided to the Building and Grounds
Committee.
2. The committee reviewed the first draft of the Board of
Directors and standing committees summary provided by Joe.
Joe agreed to make the appropriate changes and provide the
final draft at our next meeting.
3. We agreed on these changes to the content and format
of the improved community directory: renters will be
indicated by asterisk; in the name field of the address
list, unlisted owners will be shown as "Occupant"; all data
will be verified by the committee before publication.
Clayton agreed to revise the database and spreadsheet
files, and provide them all members. Keith will assign each
committee member an equitable portion of data to be
verified prior to our next meeting. Each member is
responsible to provide updated information to Keith, who
will return the master revised spreadsheet file to Clayton.
Joe agreed to verify the availability of the directory
printing vendor.
4. The committee agreed to include only the names of
candidates for the Board of Directors in the March
newsletter. Keith agreed to provide candidate biographical
information, gleaned from the application form, to Janyth
no later than 7 MAR. After review by Janyth, and insertion
in the 10 March dues and annual meeting mailing, the bio
info will be provided to Bart and Clayton for inclusion in
the newsletter and web site, respectively.
5. Our next meeting is planned for Thursday, March 20,
at 6:00 p.m.
6. The meeting was adjourned by unanimous consent.
Communications Committee
Minutes of Meeting held 23 JANUARY 03
Present: Keith Christian, Jane Hillerson, Clayton
Loiselle, Joe McDade, Bart Sotnick,
Carolyn Stewart
1. The committee revised the Board of Directors
Candidate Application Form, and discussed ways of
publicizing the need for candidates. Keith agreed to
provide the revised form to all members as an attachment to
the draft meeting minutes. Clayton agreed to add a notice
on our web site, and contact resident Frank Biondo about
making a poster for the club house bulletin boards and
entrances.
2. We discussed the improved community directory, and
decided to include renter's names (in italics) and to make
a separate listing for household residents with different
last names. Keith agreed to make these changes to the
database, and provide the file to Clayton prior to our next
meeting.
3. Keith reported the expected mailbox bulletin board
bid had not been received, and this item was deferred until
our February meeting.
4. Bart provided the February newsletter front page,
with information about the upcoming election; Clayton
supplied a Bellasera street map now on our web site; Jane
made available a page originated by the Activities
Committee for the Newcomer Packet. All three were favorably
received by committee members. Joe agreed to draft a one
page summary of the responsibilities of the Board of
Directors and standing committees, for inclusion in the
Newcomer Packet, for review at our February meeting.
5. Our next meeting is planned for Thursday, February
20, at 6:00 p.m.
6. The meeting was adjourned by unanimous consent.
Communications Committee
Minutes of Meeting held 17 DECEMBER 2002
Present: Keith Christian, Jane Hillerson, Clayton
Loiselle, Joe McDade, Bart Sotnick
Absent: Carolyn Stewart
1. Keith reported the expected mailbox bulletin board
bid had not been received, and this item was deferred until
our January meeting.
2. Keith and Clayton provided draft copy for the
improved community directory. The committee discussed and
came to agreement on various format changes for the
sections of the document. Clayton agreed to provide an
Excel file, including the resident source data, to Keith.
Jane agreed to ask the Community Manager to update the
existing limited directory prior to 10 JAN 03. Keith will
use this update to supplement and revise the Excel data
file, and return to Clayton. Joe agreed to contact our
selected print vendor to confirm their interest in the
job.
3. We discussed ways to include timely Board meeting
highlights in the newsletter, and also provided feedback to
Bart on proposed newsletter content.
4. Jane provided a sample of the information packet that
is given to new residents by the Community Manager. The
committee believes the existing information is
comprehensive, but can be enhanced. Jane agreed to ask the
Activities Committee to provide a one page summary of
regular community social activities. Our committee will
work to include a summary of the function of various
standing committees, and the Board of Directors.
5. Our next meeting is planned for Thursday, January 23,
at 6:00 p.m.
6. The meeting was adjourned by unanimous consent.
Communications Committee
Minutes of Meeting held 19 NOVEMBER 2002
Present: Keith Christian, Jane Hillerson, Clayton
Loiselle, Bart Sotnick
Absent: Joe McDade, Carolyn Stewart
1. The committee reviewed the mailbox bulletin board
drawings from Door & Screen Company, and agreed on a
12"W x 28"H form factor. Keith will ask the company for a
cost estimate, and provide same at our December
meeting.
2. We reviewed the first draft of the introductory pages
to the improved community directory provided by Keith.
Appropriate changes agreed upon will be included in the
second draft to be reviewed at our next meeting. Clayton
reported he's received an initial owner information data
file from CCMC, and that he will have a first draft of the
name, address compilation pages done prior to our December
meeting.
3. Our committee agreed that the idea of a Bellasera
information pamphlet/packet was a good idea, and would be
included as a future committee project. Jane agreed to ask
Janyth what information is required/requested for new or
prospective residents, and report back at our next
meeting.
4. We discussed several newsletter and web site issues,
with Jane agreeing to provide highlights of future Board of
Directors meetings to Bart for inclusion in the newsletter.
Clayton reported the transition of our web site to a new
host server had gone smoothly. We agreed to a newsletter
item thanking resident Bob Littlefield for past use of his
server.
5. Jane reported that conversion of the CC & R's to
electronic form is nearly completed, with an anticipated
start soon on the Design Guidelines. Completion for the
latter is planned for January 2003.
6. Our next meeting is planned for Tuesday, December 17,
at 6:00 p.m.
7. The meeting was adjourned by unanimous consent.
Communications Committee
Minutes of Meeting held 24 OCTOBER 2002
Present: Keith Christian, Jane Hillerson, Clayton
Loiselle, Joe McDade, Bart Sotnick
Absent: Carolyn Stewart
1. Pending receipt of a bulletin board bid from Door
& Screen Company, the committee deferred further
discussion of this project until our November meeting.
2. The committee discussed format and content of our
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